What would happen if your current admin/bookkeeper was suddenly gone? Who would run payroll and pay bills? How would you access bank accounts? Where would you look to find all the passwords you need?
We get calls from churches all the time that are trying to find answers to these questions. They might of had a bookkeeper that has suddenly become ill, quit without notice, or had to be terminated for wrong doing.
That person was the only one on staff that had access to the software and passwords needed to do important financial functions, like making sure staff got paid.
It’s kind of like being locked out of your house. Everything you need is just inside, but you can’t find the keys to get there.
Pastors often say things like, “I don’t want any access tothe financial stuff so people can’t accuse of me of wrong doing.” That is great sentiment until everyone is locked out of financials and you can’t pay the bills. You should have access to or at least know where you can find the log in credentials if needed.
You can gain access to bank accounts and financial software if you get locked out, but it is a frustrating process that can take weeks to accomplish.